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1. NAME
The name of the Association is:
Loughside
Football Club (hereinafter called “the Club”)
2. OBJECTS
2.1
The
objects of the Club shall be to achieve greater
community participation in sport and healthy recreation
by:
(i)
providing quality facilities for junior clubs, local
primary and secondary schools and voluntary and
community organisations;
(ii)
promoting the development of sporting events,
competitions and activities;
(iii)
encouraging participation in sports and recreation by
members of all communities;
(iv)
assisting the mental, moral and physical development of
its members through age related practice, coaching and
participation in playing football;
(v)
providing a safe environment for members to participate
in soccer;
(vi)
encouraging proper attitudes to the game of football and
promoting high standards of discipline and
sportsmanship.
2.2 In furtherance to the above objects, the Club
may:
(i)
provide,
maintain and equip premises and facilities designed to
carry out the objects of the Club;
(ii)
encourage and promote an active child protection policy
and all other appropriate policies;
(iii)
write, print, publish, distribute and sell books,
periodicals, magazines, pamphlets, posters, sound and
visual recordings, films and communications in any form,
as shall further its objects;
(iv)
organise or assist in organising practice classes,
coaching, workshops, training courses, meetings,
competitions, events and activities consistent with the
objects of the Club;
(v)
recruit, train and employ volunteers with relevant
skills to carry out the work of the Club;
(vi)
employ such paid staff (not being members of the
Executive Committee) as may be necessary for
the furtherance of the above objects upon such normal
and reasonable terms and conditions as the Club may
decide;
(vii)
co-operate to such an extent as may be necessary with
voluntary and statutory agencies and the inhabitants of
the area of benefit so as to advance the said
objects;
(viii)
raise funds and invite or receive contributions from any
person or persons
whatsoever
by way of subscription, donation or otherwise;
(ix)
purchase, take, lease or exchange, hire or otherwise
acquire any property and any rights and privileges
necessary for the attainment of the said objects and
construct maintain and alter any buildings or edifices
so necessary as aforesaid;
(x)
affiliate to the Northern Ireland Boys Football
Association and any other organisations that the members
feel appropriate;
(xi)
support or subscribe to such charities and charitable
purposes as may be recommended by the Management
Committee;
(xii) do all
such other lawful things as may be necessary to the
attainment of the above objects.
3. MEMBERSHIP
3.1 The following
shall be eligible for membership of the Club,
irrespective of sex, race, nationality, religion or
political opinion:
(i)
people
living in the Shore Road / York Road area who subscribe
to the objects of the Club and whose applications for
membership are accepted by the Committee;
(ii)
other
interested individuals or locally-based organisations
may upon application to and with the approval of the
Committee be admitted as Affiliated Members and shall
have the right to attend General Meetings and vote.
3.2 The Management Committee shall have the right:
(i)
to approve applications for membership; and
(ii)
for good and sufficient reason to terminate the
membership of any member PROVIDED THAT the member
concerned shall have the right to be heard by the
Management Committee before a final decision is made.
3.3 The Group
shall have the power at Annual General Meetings to fix
an annual or other form of membership subscription. It
shall not however be obligatory for the Group to fix an
annual or other form of membership subscription but if
so fixed it shall be a qualification for membership that
such subscription shall be fully paid up.
4. GENERAL MEETINGS
4.1
The Annual General Meeting (A.G.M.) of the Club shall be
convened on a date decided by the Management Committee
and the interval between one AGM and another shall not
exceed thirteen calendar months.
4.2 The business of the A.G.M. shall include:
receiving the Annual Reports of
the Chairperson, Secretary, Treasurer;
receiving the audited
or independently examined accounts of the Club,
including the accounts of all
Sub-Committees;
appointing an auditor or
independent examiner for the accounts;
electing a new Management
Committee;
considering proposals to amend the
Constitution, if such proposals are presented.
4.3 A
Special General Meeting of the Club shall be called at
seven clear days' notice by the Secretary on the written
demand of not less than half the Members of the Club for
the time being or by the Chairperson of the Club or by
the Management Committee. The notification of the
Meeting shall include a statement of the business to be
transacted.
4.4 The quorum of all General Meetings
including the A.G.M. shall not be less than eight
members of the club.
In the event that no
quorum is present at a General Meeting of the Club, the
meeting shall stand adjourned and be reconvened fourteen
days later, and those members present at the meeting
shall be deemed to form a quorum.
4.5
The Club shall adopt and actively use a Child Protection
Policy monitored by a designated officer(s) to ensure
that this Poicy is adhered to. The designated officer’s
role is to deal with all issues arising from the Child
Protection Policy in the strictest confidence and to
record the minutes of all meetings regarding Policy
issues. If a disclosure of a serious nature is reported
to him/her, he/she is morally and duty bound to pass it
on to Social Services.
4.6
Subject to clauses 10 and 11, voting at all General
Meetings, including the A.G.M., shall be by simple
majority on a show of hands or by ballot as the meeting
may decide. In the event of an equality of votes, the
Chairperson shall have a second and casting vote.
5. MANAGEMENT COMMITTEE
5.1
Subject as hereinafter mentioned, the policy and general
management of the affairs of the Club shall be directed
by a Management Committee (hereinafter called "the
Committee") which shall consist of not less than six
members.
5.2
The Chairperson, Vice-Chairperson, Secretary, Assistant
Secretary and two Treasurers, who shall be the Officers
of the Club, shall be elected annually by and from the
members of the Committee at their first meeting
following the Annual General Meeting.
5.3
Any casual vacancy on the Committee may be filled by the
Committee and any person appointed to fill a casual
vacancy shall hold office until the conclusion of the
next Annual General Meeting of the Club and shall be
eligible for re-election at that Meeting.
5.4
The quorum at meetings of the Committee shall three
members.
5.5 Voting shall be by simple majority.
In the event of an equality of votes the Chairperson
shall have a
second or casting vote.
5.6
The Committee may appoint such special or standing
committees as may be deemed necessary by the Committee
and shall determine their terms of reference, powers,
duration and composition. The Committee shall have the
power to enlist the services of any person who will be
of benefit to the Club for any specific purpose. Such
persons will not thereby become members of the Club.
All acts and proceedings of such special or standing
committees shall be reported back fully and promptly to
the Committee.
5.7
The Management Committee shall have the power to publish
and administer by-laws as they deem necessary to govern
the activities of the Club.
5.8 A member of the Committee shall
cease to be a member:
(i) upon giving the
Secretary of the Club written notice of his/her
intention to resign;
(ii) upon failing
to attend three consecutive meetings of the Committee
without giving a reason approved by the Committee.
6. THE CLUB'S YEAR AND AUDIT
The Club's year shall
run from 1st July to 30th June.
Once at least in every year the Accounts shall be
audited or examined by a competent person appointed by
the Annual General Meeting.
7. FINANCE
The income and
property of the Club from wherever it is obtained, shall
be applied solely towards the promotion of the purposes
of the Club as set forth in this Constitution and no
portion thereof shall be paid or transferred directly or
indirectly in any manner by way of profit to any member
of the Club. Provided that nothing herein shall prevent
the payment in good faith of reasonable and proper
remuneration to any employee of the Club or the
repayment of out-of-pocket expenses incurred in the
course of the Club's business by any Officer or other
member appointed to act on behalf of the Club. The
Club, or its Treasurers on its behalf, shall cause
proper books of account to be kept with respect to all
sums of money received and paid out by the Club and the
matters in respect of which such receipts and
expenditure take place.
An account shall be
opened in the name of the Club at a Bank to be approved
by the Committee into which monies received on behalf of
the Club shall be paid by the Treasurers or other
responsible officials. Cheques for the payment of
all accounts shall be signed by one of two persons
appointed by the Committee and also by one of the
Treasurers as the Committee may decide. Other bank
accounts may be established for special purposes and
such accounts shall be in the name of the Club, and
subject to similar regulation and management by the
Committee.
8. TRUSTEES
The Club's members may
appoint and may terminate the appointment of one or more
groups of Trustees of not less than three persons to act
as Trustees for the purposes of holding any monies or
property belonging to the Club. The title to all or any
such real and/or personal property which may be required
by or for the purposes of the Club shall be vested in
these Trustees who shall hold such property in trust for
the Club. The appointment and termination of
appointment of these Trustees shall require not less
than a three-quarters majority vote of members within
each Section at a General Meeting. The Trustees shall
act under the consent of the Club as determined by the
assent of not less than three-quarters majority vote of
members within each Section at General Meeting and, by
similar regulations, the members in General Meeting
shall have power to fill vacancies among the Trustees.
9. INDEMNITY
The Club may indemnify
and keep indemnified every Officer, member or employee
of the Club from, and against, all claims, demands,
actions and proceedings (and all costs and expenses in
connection therewith or arising therefrom) made or
brought against the Club in connection with
its activities, the actions of its Officers, members and
employees, or in connection with its property and
equipment.
The Treasurer may effect a policy
of insurance in respect of the indemnity aforementioned.
10. ALTERATION OF THE CONSTITUTION
Alterations to the
Constitution shall receive the assent of not less than
two-thirds majority of the members of the Club present
and voting. A resolution for the alteration of the
Constitution shall be received by the Secretary at least
twenty-one clear days before the Meeting at which the
resolution is to be brought forward. The Secretary
shall give members at least fourteen clear days' notice
of such a Meeting and shall include notice of the
alterations proposed. Provided that no amendment shall
be approved which would cause the Club to cease to be a
charity at law.
11. DISSOLUTION
The Club may be
dissolved at any time by a resolution passed by not less
than two-thirds majority of those present and voting at
a general and quorate meeting of the Club of which at
least twenty-one clear days' notice shall have been
given to all members of the Club.
Such resolution may
give instructions for the disposal of any assets held by
or in the name of the Club, provided that if any
property remains after the satisfaction of all debts and
liabilities, such property shall not be paid to or
distributed among the members of the Club, but shall be
given or transferred to such other
charitable institution or institutions having objects
similar to some or all of the objects of the Club as the
Club may determine.
SCHEDULE
DISCIPLINARY AND
APPEALS PROCEDURES
1.
Disciplinary Procedures
1.1
The Disciplinary Committee will consist of three members
chosen from the six members nominated at the start of
that season, one from each age group from under 10’s to
under 15’s.
1.2
All complaints must go to the Secretary in writing. The
Secretary will select and chair all Disciplinary
Committee meetings in a non-voting capacity.
1.3 A Disciplinary
Committee meeting must take place within fourteen days
after the Secretary has received a complaint. All
parties involved may be invited to attend individually
(or junior members with parents) or to submit a written
response.
1.4 The Secretary
will inform in writing both the member who made the
complaint and the member who is the subject of their
decision within seven days of a decision being made by
the Disciplinary Committee.
1.5 When the Disciplinary
Committee deems a complaint to be of appropriate
severity, the Disciplinary Committee has the right to
invoke any of the following disciplinary procedures:
a) verbal
recorded warning;
b) written
recorded warning;
c)
suspension
d)
expulsion.
1.6 Any member served with any of
the disciplinary procedures has the right to appeal.
2. Appeals Procedure
2.1 A member may appeal a
decision of the Disciplinary Committee in respect of a
disciplinary matter or a complaint. The appeal must be
made in writing to the Secretary within fourteen days of
the member being notified about the outcome of the
complaint or disciplinary procedure. The Appeals
Committee will hear the appeal.
2.2
The
Appeals Committee will consist of three members of the
main Committee excluding the Secretary and designated
child protection officer. The Appeals Committee will
have the power to confirm, set aside or alter any
sanction imposed by the Disciplinary Committee. No
person can sit on both the Appeals Committee and the
Disciplinary Committee.
2.3 Following the
appeals procedure, if any party is not satisfied then
the matter can be taken to the Governing Body of our
sport.
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